utahpilots.com

Links to different Sections of the Rules.

General

Operations

Flight Safety

Proficiency Requirements

Required Insurance for operation of the Aircraft

Securing Aircraft

Scheduling

Billing

RULES FOR FLIGHT OPERATIONS

These Rules are intended to direct its pilots on the proper protocol for flight operations, of both N8145V and N7620F, hereafter referred to as the aircraft. All pilots shall read and be familiar with the content of these documents. Pilots with questions regarding these Rules should contact the Director of Flight Operations. Any pilot who violates any of the rules herein shall be considered for revocation of privileges, and, if appropriate, a full report of the details shall be sent to the Federal Aviation Administration. A pilot misusing or abusing the aircraft in any manner will be denied use of the aircraft until a review of the events has been conducted.

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I. OPERATIONS
A. General

1. It is the responsibility of each pilot to be familiar with, and in connection with their activity as pilots, to observe and abide by:

(1) these Bylaws, Resolutions and Rules;
(2) the manufacturer's operating procedures for each aircraft the pilot is authorized to fly; and
(3) the applicable laws, rules and regulations of the Federal Aviation Administration and other governmental authorities.

2. The aircraft is for the exclusive use of authorized pilots. No Pilot shall allow an unauthorized pilot to operate the aircraft. Only authorized instructors may operate the aircraft.

3. Student pilots must have an authorized instructor's approval for every solo flight. Review should include, but is not limited to, forecast weather, frontal passage, winds, hazardous weather conditions, changes in conditions that warrant student initiated termination of the flight etc.

3a. Forecast or observed winds greater than 30 knots shall ground all of the aircraft.


4. The aircraft may be used for instruction, for pleasure, and for transportation. All other operations such as parachuting, towing of any kind, or any modification of an aircraft, such as removal of doors or windows or attachment of objects, are not permitted.


5. There shall be no off-pavement landings or take-offs in the aircraft, unless the authorized pilot has been given specific permission to conduct off-pavement operations by the Director of Flight Operations. No one is permitted to do takeoffs or landings in the aircraft from the right seat unless they hold a Flight Instructor Certificate and are approved instructors for the aircraft.


6. The aircraft may not be used for maneuvers or any flights which may impose unusual strain on the aircraft and/or its systems.


7. Any authorized pilot who damages the aircraft or equipment will be responsible for the full cost of repair or replacement of that equipment.


8. Only pilots authorized by the Director of Flight Operations may provide instruction in the aircraft. Instruction of unauthorized pilots in the aircraft is NOT allowed. Authorized pilots may receive instruction in the aircraft by flight instructors approved by the Director of Flight Operations.


9. Except for approved instructors giving instruction to authorized pilots, only authorized pilots may act as pilot-in-command of the aircraft.


10. No person shall operate the aircraft for profit or as a commercial operation as defined by the Federal Aviation Administration, other than authorized flight instructors providing flight instruction to authorized pilots.


11. While operating the aircraft,including taxiing, pilots shall avoid gravel areas whenever possible.


12. Intentional spins are not permitted in the aircraft.


13. The aircraft may not be used for any unlawful purpose.


14. Preflight fuel samples: Authorized pilots shall comply with local, state, and federal regulations for fuel disposal. Pilots are encouraged not to drain, sump, or dump fuel on the ground, and to pour clean samples back into aircraft tanks through GATS jar strainers provided with the airplane.


15. No animals are to travel in the aircraft unless they are properly restrained in an enclosed carrier so that they do not damage the aircraft, hinder or distract the pilot or cause a safety issue. Any damage or necessity for clean-up caused by an animal to the aircraft is the authorized pilot's responsibility.


16. Hourly rates for the aircraft include use of aircraft, fuel at current U42 Rates, oil, and approved repairs. Other expenses (i.e. landing fees, expensive fuel, tie downs etc.) are the responsibility of by the individual member. Also bring oil for topping the aircraft, as we will only reimburse $5, for AeroShell 15W50 purchased away from U42.


17. Pilots who pay expenses from personal funds and wish to be reimbursed, must submit an original receipt with an itemized printed portion, with, at a minimum, rate, gallons and price printed on the invoice, upon returning to U42. Deduction requests must be accompanied by receipts. These receipts must include pilot's name and number, date, aircraft N-number, purpose and amount of payment.

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II. FLIGHT SAFETY

The continued availability of the aircraft depends on its flight safety record. If the safety record is compromised, it may be impossible to continue providing aircraft for use. The following safety Rules, therefore, will be strictly enforced for the continued benefit of all authorized pilots.

1. Pilots acting as pilot-in-command when out of currency (by FAA or corporate regulations) are subject to action by the Director of Flight Operations, including: reprimand, suspension or loss of flying privileges, or other penalty as deemed appropriate by the Director of Flight Operations.

2. Pilots may not act as pilot-in-command (PIC) of the aircraft unless they satisfy all FAA and corporate currency requirements. No pilot may operate the aircraft as PIC in violation of any Federal Aviation Regulation or any rule herein.

3. No VFR night operations are permitted in the aircraft if visibility is, or is forecast to be, less than 5 statute miles or if ceilings are, or forecast to be, lower than 3,000 feet AGL.

4. Pilots are responsible for reporting any condition of the aircraft that they deem to be unsafe to the Director of Flight Operations.

5. Pilots are responsible for operating the aircraft in a manner consistent with best safety practices.

6. No member will operate the aircraft in a manner that could cause apparent or hidden damage to the aircraft.

7. Any damage to, or deficiency noted in, the aircraft must be entered on a squawk form and on white board in hangar, immediately after its occurrence or detection (for example, but not limited to, excessive engine temperatures, low oil pressure, hard landings, large dents, oil leaks, low tire pressure, inoperable avionics, etc.)

8. None of the aircraft may depart any airport with the fuel quantity less than 8 gallons, regardless of the anticipated length of flight.

9. Flight plans must be filed for any flight conducted outside the Salt Lake, Utah or Tooele Valley and for every flight originating outside the Salt Lake, Utah, or Tooele Valley.

10. No pilot shall operate any of the aircraft at night without having his/her own operational flashlight on board (flashlights are not provided and cell phone is not an acceptable flashlight).

11. Pilots who overfly scheduled maintenance may be prohibited from flying the aircraft until they have taken ground instruction, consisting of a thorough review of the relevant FARs and rules and procedures regarding maintenance, and ADs, from an assigned and approved CFI and the CFI has endorsed the pilot's log book.

12. An authorized pilot acting as pilot-in-command of the aircraft who is unable to continue flight or return the aircraft due to weather conditions or maintenance difficulties, must notify the Director of Flight Operations. In this case, the pilot will NOT be assessed the daily minimum charges for the aircraft. In the case of a prolonged maintenance or weather situation where the pilot chooses to abandon the aircraft, the pilot must make arrangements to return or retrieve the aircraft in a reasonable time (as determined by the Director of Flight Operations) or pay for the costs required to have the aircraft retrieved. Authorized pilots assisting in retrieving abandoned aircraft will not be paid for their services.

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B. Proficiency Requirements

1. All pilots with an FAA Private, Commercial, or ATP certificate are required to take regular proficiency check flights with an authorized flight instructor. These flights are intended to: (a) provide a regular opportunity to review the FARs and any procedural changes that may have occurred; (b) allow newly certificated pilots to keep their skills sharpened; and (c) enable pilots to maintain a high level of proficiency. [This requirement is not intended to have the rigor of an FAA flight review. It is an opportunity for pilots to be evaluated by an authorized flight instructor and to be reminded that safety is the most important element of every flight.

2. The authorized pilot and the authorized flight instructor will together determine which flight maneuvers are to be reviewed and practiced during the proficiency check. These maneuvers could include, but are not limited to, stalls, flight at minimum controllable airspeeds, soft-field landings, short-field landings, or night flight.

3. A proficiency check is satisfied by the successful completion of an FAA checkride, an FAA flight review, or an FAA instrument proficiency check.

4. The Director of Flight Operations may suspend a pilot's flight privileges pending review. The Director of Flight Operations may require that pilot to satisfactorily complete a special proficiency check before reinstating flight privileges. The tasks required by this special proficiency check will be determined by the Director of Flight Operations.

5. Initial Checkout: Each pilot must have a one-time checkout by an approved CFI in every make and model of aircraft the member will fly. The pilot must demonstrate competence in the following areas: stalls, slow flight, steep turns, emergency procedures, take-offs and landings, crosswind landings, aircraft systems, weight & balance computation, aircraft performance, in addition to any other air work required by the instructor. Pilot performance must meet the requirements of the FAA Practical Test Standards for Private Pilots, in order to become an authorized pilot.

6. Proficiency Checks: Members are required to complete a proficiency check in a the aircraft within the preceding six (6) calendar months. In addition to a review of flying skill, proficiency checks shall include scenario based, knowledge/judgment training. The content of knowledge/judgment training shall be at the discretion of the approved flight instructor; however possible subjects include flight safety awareness, weather, flight planning, aircraft performance, systems, etc.

7. To fly the aircraft under instrument flight rules, or in weather conditions less than the minimums prescribed by VFR, members must be qualified and current in accordance with the FARs, which includes verifying that the aircraft is current.

8. Pilots who are flight instructors authorized to provide instruction to authorized pilots may self-certify their own Proficiency Checks. Instructors must also certify they meet insurance requirements applying to all members as described below. These instructors must state their self-certification each time they update their Proficiency Check if they wish to operate as an authorized pilot.

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III. INSURANCE COVERAGE FOR UTAH PILOTS ASSOCIATION, AIRCRAFT

1. Authorized Pilots are required to carry their own "non owned renter's insurance". All authorized pilots are required to have a "non owned renter" policy which at a minimum provides: Liability protection of $250,000 per incident with at least $25,000 per person per incident. Additional Aircraft Value coverage is at a minimum, $25,000. Authorized pilots understand and agree that losses can be greater than these amounts and the pilot is responsible for the entire amount of the loss and damage.

2. No authorized pilot shall operate corporate aircraft if:

a. The aircraft does not bear a valid and currently effective "standard" Airworthiness Category Certificate issued by the FAA;
b. The pilot that does not hold valid and effective medical and pilot certificates, or fails to meet FAA flight review or recent flight experience requirements in accordance with FAR 61.56 and 61.57;
c. The member does not meet the proficiency required in these Bylaws and Rules; or
d. The aircraft is being used:

1. in any manner which required a special permit or waiver from the FAA, whether granted or not;
2. in performance or attempted performance of abnormal flying including closed course racing, hunting, bird or fowl herding; or
3. in violation of any regulation pertaining to any pilot certificate.

3. If loss occurs, pilots are responsible for:

a. Protecting the aircraft.
b. Notifying the Director of Flight Operations as soon as possible. Law enforcement should also be contacted in the event of theft, larceny, robbery, or pilferage; and
c. Assisting with recovery;

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IV. PROTECTION AND CARE OF UPA PROPERTY

Pilots are required to take all reasonable precautions to protect the aircraft from damage, and to minimize wear and tear on equipment and aircraft.

1. All aircraft must be tied down with control locks inserted, windows and vents closed, and doors locked while unattended.

2. Tow bars must be used when maneuvering aircraft on the ground [do NOT push on the tail to position the aircraft]. Tow Bars must be removed unless actively controlled by authorized pilot only. Authorized Pilots shall not permit any other person to tow or position aircraft.

3. Authorized pilots are responsible for locating appropriate tie-downs at all airports where the airplane will be parked for an extended length of time. On airports without tie-downs, the pilot has the responsibility to protect the aircraft from possible damage due to the lack of tie-downs.

4. Smoking is not permitted in any of the aircraft.

5. Pilots are required to return the aircraft in a clean condition inside and out. All personal belongings and any garbage must be removed. Shoulder harnesses shall be stowed in the overhead slots when available, front seat-belts shall be tied around the seats, and fuel sampler cups and fuel measuring sticks shall be returned to the seat back pockets. It is each pilot's responsibility to ensure that there are sick sacks on board before each flight with passengers and that passengers understand the proper use of sick sacks, and to dispose of used sick-sacks properly.

6. If a pilot determines that the aircraft has been left in an unacceptable condition, he/she should report the condition, together with the last name entered on the tach-sheet, to the Director of Flight Operations. Items of value found in the aircraft should be placed in the locker on the appropriate shelf.

7. Authorized pilots are required to check the squawk forms on Schedule Point and the white board as part of the aircraft pre-flight.

8. Any authorized pilot, in consultation with a certified FAA mechanic or an authorized flight instructor, shall ground a the aircraft that they feel is unsafe for flight. A pilot grounding an aircraft must contact the Director of Flight Operations as soon as possible to explain the reasons for grounding.

9. Any aircraft grounded for cause may not be flown until released by a certified aircraft mechanic or the Director of Flight Operations:

a. Only individuals approved by the Director of Flight Operations are permitted to attempt repair of any corporate aircraft or its contents.
b. If a deficiency is noted, the appropriate course of action is as follows:

1. if on the ground in U42 - contact the Director of flight operations; or
2. if airborne - land as soon as practical according to prescribed procedures if the deficiency could adversely affect the safety of flight; or
3. if on the ground away from U42 - try to pinpoint the problem as accurately as possible, fill out a squawk form on SchedulePointe.com, then seek competent advice from a licensed aircraft mechanic; and

a. if the repair of the deficiency is necessary for the safe continuation of flight, and the cost will not exceed $250.00, the pilot shall authorize the repair; or
b. if the repair of the deficiency is necessary for safe continuation of flight, and the cost is expected to exceed $250.00, the authorized pilot must contact the Director of Flight Operations (telephone numbers in the back of tach-book) to get authorization before having any work started.

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V. SCHEDULING

A. General

Only pilots on "active" status who meet all currency requirements can schedule the aircraft. In order to qualify for currency, a member must have a valid FAA pilots license (IAW FAR Part 61), a valid FAA medical certificate (IAW FAR Part 67), a current FAA flight review and applicable recent flight experience (IAW FAR 61.56 and FAR 61.57), and meet the proficiency check required by this document, (IAW Section II, Part C of these Rules). No pilot with an overdue financial account is permitted to schedule aircraft. No pilot shall schedule or operate the aircraft unless they carry a valid and current Renter's Policy, (IAW Section II, Part C of these Rules).

The following are additional specific scheduling rules:
1. Scheduled corporate aircraft must be claimed ON TIME. An aircraft not claimed within 30 minutes after the scheduled time will then become available to other pilots for scheduling.

2. Pilots must return aircraft ON TIME. If late, pilots shall advise the Director of Flight Operations of the situation. A pilot that is late and fails to make contact as described above may incur an additional daily minimum charge for the aircraft.

3. Pilots shall schedule corporate aircraft only for the time needed. A pilot returning an aircraft early should remove the unused time in their reservation from the schedule.

4. Pilots planning to leave after the FBO's normal business hours must fuel the aircraft while the FBO is open, or make special arrangements with the FBO.

5. Upon returning, Pilots must fill out and return the tach sheet, and secure the aircraft to its hangar or tie down. Use of aircraft terminates when the aircraft is secured in its hangar and not in motion. Full tach sheets shall be placed in the payment box and new tach sheet shall be started by that pilot.

6. Pilots shall cancel their reserved flight-time as soon as their intentions for the flight change.

B. Cross-Country Flights

1. No pilot may schedule an aircraft for a period of more than one day away from U42, without prior approval of the Director of Flight Operations. Requests for exemptions from this Rule must be made at least two days before the beginning of the flight.

2. Members taking corporate aircraft away from the U42 airport will be charged a minimum of three flight hours for each 24-hour period, unless otherwise approved by the Director of Flight operations.

3. Members taking corporate aircraft more than 50nm away from the U42 airport or for 12 hours or longer are required to post a contact phone number, expected route of flight and destination for their intended flight in the comments section of the schedule, or on the aircraft dry erase board, in a conspicuous manner. The preferred method shall be to post this information in schedulepointe.com but the dry erase board in the hangar is acceptable.

4. Pilots shall not make flights outside the contiguous 48 United States unless approved by the Director of Flight Operations. At the expense of the member, a Canadian or Mexican Insurance card will then be obtained that is satisfactory to the Director of Flight operations. The member is responsible for determining what documents are required for trans-border flights to and from the United States.

5. Pilots taking corporate aircraft out of the U42 area over the end of one month into the beginning of the next month must turn in the current tach sheets to the payment box before departing on their flight and start a new sheet.

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VI. BILLING PROCEDURES AND CHANGE OF STATUS

1. Pilots shall pay the costs associated with operation of the aircraft in accordance with the rate schedule provided.

2. The parent or legal guardian of an authorized pilot under the age of full legal responsibility is responsible for the payment of charges incurred by that pilot.

3. An approved pilot, shall be in "good standing" at all times at which his/her account is current or less than 10 days in arrears and is not under any disciplinary sanctions (e.g. Flight Hold).

4. Pilots shall pay their equipment operation charges, immediately after the obligation has occurred. Departing the airport without making payment or acceptable arrangement payment is theft. A pilot who is ten (10) days overdue in meeting his/her financial obligations, shall be placed on the FINANCIAL HOLD list, barring them from use of aircraft, until such obligations are met.

5. Pilots who are late or delinquent in payment are charged 1.5% interest per month on the unpaid balance ($.50 minimum), are ineligible to fly the aircraft until the balance is paid, and are placed on the FINANCIAL HOLD list.

6. Checks returned to the for insufficient funds are treated as if no payment was made, and are subject to a fee of $25.00.

7. Pilots who are delinquent 60 days will receive a written notice and remain on the FINANCIAL HOLD list until full payment of the balance is received. An additional refundable security deposit may be required, at the discretion of the Director of Flight Operations.

8. Pilots who are delinquent 90 days may be expelled, at the sole discretion of the Director of Flight Operations. Their security deposit will be applied against all outstanding charges, the remainder of which will be refunded to the member. If the outstanding balance is greater than the security deposit, the pilot's account will be turned over to a collection agency. The expelled pilot will not be allowed to re-join the corporation at any time in the future.

9. Members are removed from the FINANCIAL HOLD list only after payment for all outstanding charges has been received, plus any required additional security deposit.

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